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What is POS System
and How Does it Work?  

 

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A point of sale (POS) system handles transactions, receives payments, and manages a variety of other business operations. Although these machines resemble cash registers, they are also in charge of anything from book - keeping to managing inventory. Furthermore, a cloud-based POS is linked to the internet, providing you with greater versatility and access to a large variety of functions.

Here is some of the basics of using a point-of-sale system.

Operation factors:

To use a POS is equivalent to using a conventional cash register. In essence, all you must do is follow these steps:

 

  • Things to register: To measure the amount due, scan items during checkout or pick them from the system.
  • Receive payment: Cash, digital wallets, credit card and gift cards are all options for payment. If you pay with cash, the cash drawer will open, allowing you to make change.
  • Print Receipt: For each transaction, you will get a receipt.

 

The following POS functions are likely to be used by all businesses:

 

  • Card Terminal: PCI-compliant systems that guarantee secure data transfer are used to manage credit and debit card payments.
  • Cash Drawer: A lockable drawer is for storing cash and coins.
  • Barcode scanner: Scan items to speed up the checkout process.
  • Weighing scale: To calculate the sales price, weigh products like Meat and fresh food.
  • Reports: With detailed reports, you can keep track of sales, income, profit, and more. Develop personalised reports and dashboards to keep track of the items that matter most to you, such as sales, customers, employees, and inventory.

 

How to Use a Retail Point-of-Sale System

Running a retail store without a point-of-sale system is incredibly difficult. Products will go missing, receipts and paperwork will be a jumble, and the checkout will be lengthy.

A retail point-of-sale system is ideal for following activities:

 

Inventory management:

Keep track of how much you have sold and what pieces of your inventory you have sold. Stock lists can be quickly imported and exported. Check to see if anything is up to date. Whenever a product sells, the system can update the stock levels instantly. You can quickly check the remaining stock to see whether it meets the planned inventory when it is ready for the next stock take.

Staff Control:

To restrict system access, create user profiles and allocate sign-in codes. You will be able to see when staff log in, process sales, change stock levels, and more because all their activities will be monitored. You can also get swipe cards for your employees to make it easier to use the system.

Staff Performance:

With a POS, determining staff is a convenience. You may evaluate each employee's sales results from your back office, considering the number of transactions, average selling value, and net profits.

Statistics of Products:

Inventory databases and sales dashboards provide real-time information on customer buying habits. You can use these resources to see which items sell the most and which ones are remaining on the shelf.

How to Use a POS System in the Hospitality Industry:

Restaurants, bars, cafes, and other hospitality businesses have diverse requirements that need adaptable POS systems. With the right hospitality POS, you can build a customised experience that boosts order accuracy, pace, and customer satisfaction.

The following are some of the advantages of using a hospitality POS.

Menu management in real time:

Only with a few clicks, you can create and modify your menu. When you add a new item, you can add it to your inventory so that stock levels are automatically updated. Menu items will be labelled out of stock as stocks run low to avoid uncertainty and delays.

Online ordering:

A point-of-sale system can assist with delivery and in-store collection. You can create an online ordering website that displays your menu, accepts payments, and allows users to arrange pickup/delivery times.

Service at the Table:

You can take orders at the table and have them delivered to your kitchen immediately.

Table Layout:

Create a layout for your restaurant on your terminal. To see information such as orders, bills, and special requests, simply tap on a table.

Token Printer:

You can print order tokens to ease with preparation if you have a small amount of space.

Qepos Point of sale system: How to use it?

Our POS systems have been specially designed to provide the best possible user experience. All our devices have touchscreen displays and simple menus, making configuration and training a convenience.
For more details or to schedule a free demonstration of our software, contact our sales team- 01612056247